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5 ways to schedule your tasks effectively

Time management is the process for planning and controlling how much time to spend on on your specific activities. Better time management enables an individual to complete more in a shorter period of time, lowers stress, and leads to career success.

Why Scheduling is much more important?

Time is a finite resource for all of us. Leaving your limited number of days and hours up to chance isn’t responsible resource management.                        

• Waste you’re Time: Unless you are putting Spend 2 hours on Social Media and Video games for daily schedule, then using your schedule keeps you from wasting time on things that are not gain your agenda.
• Facilitate Collaboration: Anytime you are working with a team, a schedule keeps you all on the same page in the same place at the same time.
• Improve Productivity: You get more done when you follow a schedule.
• Reduce Stress: Scheduling creates very certainty which reduces stress and that improves health.

   1. Use a Planning Tool

They have focus on your priorities. Auditory learners may prefer to dictate their thoughts instead. Time management experts recommend using a personal planning tool to improve your productivity. For instance - personal planning tools such as pocket diaries, calendars, electronic planners, computer programs, wall charts, index cards and notebooks.

·Some reminders when using a planning tool such as

·Always record your information on the tool itself.

·Jotting notes elsewhere that have to be transferred later is inefficient.

·Review your planning tool daily

2. The Pomodoro Technique

The Pomodoro Technique is all working in short, massively productive, intensely focused bursts, and then giving you a brief break. It is incredibly easy, in that all it requires is a timer, and it allows you to break down a large task into manageable intervals.

Here’s how it works:

• Choose a task
• Set your timer for 25 minutes
• Work on the task until the timer ends
• Take a short break (5 minutes)
• Every 4 Pomodoro sessions, take a longer break (15 to 30 minutes)

This technique allows you to accomplish a significant amount over the course of the day while still taking adequate breaks. The relatively short time for each session also allows you to intensely focus without becoming mentally fatigued. Pomodoro Technique sessions are supposed to be uninterrupted periods of focus, that meaning you cannot pause mid-session and then pick it back up later. If a coworker stops by and asks for a few moments of your time, you need to either politely decline and stop the session all together

3. Stay Healthy

The care and attention give yourself is most important investment of time. Scheduling time to relax, and do nothing, can help you rejuvenate for both physically and mentally, enabling you to accomplish tasks very quickly and simple. Learn to manage time according to your biological clock by scheduling priority tasks during your peak time of day, the time your energy level and concentration are at their best. Poor time management can result in fatigue, moodiness and more frequent illness. To reduce stress, you should reward yourself for a time management success.

4. Remove non-essential tasks and activities

It’s most important to remove excess activities and tasks. Determine what is significant and what deserves your time. Removing non-essential tasks and activities frees up more of your time to be spent on genuinely important things.   

5. Organize yourself

Utilize your calendar for more long-term period time management. Write down the deadlines for the projects and tasks that are part of completing the overall project. Think about which days might be best to dedicate for the specific tasks. For instance, you might need to plan a meeting to discuss cash flow on a day when you know the company CFO is available.